DCImanager Administrator

Inventory management module

ISPSystem

The Inventory management module allows you to keep inventory of equipment and track its movement in the data center. You may keep inventory of:

  • servers;
  • switches;
  • PDUs;
  • CPUs;
  • drives;
  • RAM;
  • PCI-e devices. E.g. RAID controllers, NICs etc;
  • other equipment types, for example, cables, patch panels, socket strips etc.

Purchasing the module


The Inventory management module is purchased separately from the DCImanager platform.

  1. Go to your client area at my.ispsystem.com:
    1. Open your DCImanager license settings.
    2. Select the required number of equipment pieces in The "Warehouse" module parameter.
    3. Click Save changes.
  2. Update your DCImanager license information: Settings System overview Update license information.

Module installation


To install the module, enter Settings Modules →  Inventory management Install button. After installing the module, the Inventory management module will appear in the platform.

Section interface

Warehouse management


Note

The module does not support deleting any kind of equipment. This provides complete inventorying of equipment in the warehouse.

Component types

Create component types before adding equipment. Types are needed to separate components of the same type. For example, you can create Intel Core i5 and Intel Core i7 types for CPUs. You can specify a common alias for several types of components. Having an alias makes it easier to find the right components in the equipment list. You can manage types in Equipment Equipment type.

Section interface


To create a type:

  1. Select the component type: CPU, Drive, RAM or PCI-e devices Add type .
  2. Specify the type parameters:

    1. Name.
    2. Alias
    3. Note .
    1. Name.
    2. Alias.
    3. Interface:
      • SSD;
      • SATA;
      • SAS;
      • SCSI.
    4. Size, GB.
    5. Note .
    1. Name.
    2. Alias.
    3. RAM size, GB.
    4. Frequency, Mhz.
    5. Note .
    1. Name.
    2. Alias.
    3. Device group:
      • RAID controller;
      • Network card:
      • Video card;
      • Adapter;
      • Other.
    4. Note .
  3. Press Add .

Example of adding a component type


To change the type settings, enter the kebab.png  menu → Edit.

To delete a type, enter the kebab.png  menu → Delete type.

Adding components

To add components, enter Inventory management Add device → select the type. You can also add equipment on the tab with the required type of components. For example, Inventory management CPU Add CPU .

  1. Select the component Type.
  2. Select the equipment Status:
    • In warehouse;
    • In server:
      • select the Location ;
      • select the Server.
    • Discarded;
    • Reserved . Specify the Reservation end date in the format "dd.mm.yyyy";
    • In laboratory;
    • Under repair;
    • Broken.
  3. Specify a discretionary Note .
  4. Specify the Delivery information :
    1. For equipment with a valid warranty, enable the Part under warranty option and specify the expiration date in the format "dd.mm.yyyy".
    2. Delivery document number.
    3. Delivery date in the format "dd.mm.yyyy".
    4. Barcode .
    5. Serial number .

      Note

      Only the Barcode is the mandatory parameter in the delivery information. The barcode value must be unique for each part.

  5. Press Add .

Example of adding a CPU

Adding servers

All servers added to DCImanager automatically appear in the warehouse. Rack servers get "In the rack" status, while blade servers get "In the chassis" status. To add a server with the "At warehouse" status, enter Inventory management Add device Server or Blade server:

  1. Select the   Platforms type or create a new one.
  2. Specify a discretionary Note.
  3. Specify the Delivery information:
    1. For equipment with a valid warranty, enable the Server under warranty till option and specify the expiration date in the format "dd.mm.yyyy".
    2. Delivery document number.
    3. Delivery date in the format "dd.mm.yyyy".
    4. Name or Barcode.
    5. Serial number.
    6. MAC-address.

      Note

      Only the Name or Barcode is the mandatory parameter in the delivery information. The value of this parameter must be unique for each server.

  4. Press Add .

Example of adding a server

Adding switches

All switches added to DCImanager automatically appear in the warehouse. To add a switch with the "At warehouse" status, enter Inventory management Add device Switch:

  1. Specify switch Type or model. You can enter a name or choose from previously added ones.  
  2. Specify a discretionary Note.
  3. Specify the Delivery information:
    1. For equipment with a valid warranty, enable the Switch under warranty till option and specify the expiration date in the format "dd.mm.yyyy".
    2. Delivery document number.
    3. Delivery date in the format "dd.mm.yyyy".
    4. Name.
    5. Serial number.
    6. Ports number.

      Note

      Only the Name is the mandatory parameter in the delivery information. The value of this parameter must be unique for each switch.

  4. Press Add.

Example of adding a switch

Adding PDUs

All PDUs added to DCImanager automatically appear in the warehouse. To add a PDU with the "At warehouse" status, enter Inventory management Add device PDU:

  1. Specify PDU Type or model. You can enter a name or choose from previously added ones.  
  2. Specify a discretionary Note.
  3. Specify the Delivery information:
    1. For equipment with a valid warranty, enable the PDU under warranty till option and specify the expiration date in the format "dd.mm.yyyy".
    2. Delivery document number.
    3. Delivery date in the format "dd.mm.yyyy".
    4. Name.
    5. Serial number.
    6. Ports number.

      Note

      Only the Name is the mandatory parameter in the delivery information. The value of this parameter must be unique for each PDU.

  4. Press Add .

Example of adding a PDU

Adding other equipment types

You can keep track of cables, patch panels, rack shelves, socket strips and any other devices. To add such equipment, enter Inventory management Add device Other:

  1. Select or enter the kind of Equipment.
  2. Select or enter the equipment Type or model.
  3. Select or enter the Equipment parameter.
  4. Add a discretionary Note .
  5. Specify the Delivery information:
    1. For equipment with a valid warranty, enable the Equipment under warranty option and specify the expiration date in the format "dd.mm.yyyy".
    2. Delivery document number.
    3. The Delivery date in the format "dd.mm.yyyy".
    4. Barcode .
    5. Serial number .
  6. Press Add.

Note

Only the kind of equipment and the barcode are mandatory parameters. The barcode value must be unique for each piece of equipment.

Example of adding equipment

Managing equipment

You can filter the list of equipment by name, device type, serial number, delivery note number/date of delivery, inventory status. To do this, press filter.png in the required column.

To change equipment settings, enter the kebab.png menu → Edit .

To decommission a part, enter the kebab.png menu → Discard .

To change device (server, switch or PDU) settings, go to its card: select the device type → select the device  → kebab.png menu → Server (Switch, PDU) parameters.

To manage the switch ports, go to Switches → select the device → kebab.png menu → Ports.

To change the server or switch status, go to Servers or Switches → select the device → kebab.png menu → select the action:

  • Install into rack;
  • Mark as broken;
  • Send to repair;
  • Move to warehouse;
  • Reserve;
  • Discard.

You can mark the equipment recorded under Other as belonging to a specific server or rack. Go to Other → select the device → kebab.png menu → Install into server (rack) → select the location and server (rack) → Add to server (Put into operation).

Note

In the current version of the module, information about the installed device is not displayed in the server card.

Managing devices in operation


You can change the status of the device in operation. To do this, go to the device section → select the device →  kebab.png menu → select the action:

  • Move to warehouse;
  • Mark as broken;
  • Send to repair;
  • Reserve;
  • Discard.

Changing the server status


You can change the handler of a switch or a PDU while it remains in service. To do this, you have to move the device to the warehouse, and then install it back in the rack and select the new handler. An example for a switch:

  1. Move the switch to the warehouse: Switches → select the switch → menu kebab.png Move to warehouse.
  2. Install the switch into the rack: Inventory management Switches → select the switch → menu kebab.png Install into rack.
  3. Select the Handler and specify the device settings.
  4. Press Put the switch into operation.

Managing the server components


You can keep inventory of components found on the server during diagnostics. A server part can be associated with the equipment added in the "Inventory management" section or you can change its status. For example, mark as stored in the warehouse or decommissioned.

To manage server components, go to Servers → select the server → Components.

To link a part to the added equipment, enter the  kebab.pngmenu → Link with the part at the warehouse → select the added part → Link.

To change the status of a server part, enter the kebab.png menu → Extract from server → select the status of the part → Extrace and send to the warehouse.

To add equipment from the warehouse to the list of server components, press Add parts → select the type → select the required part → Add. After adding equipment, run diagnostics on the server. DCImanager will merge the records of the part found in the diagnostics and the part added from the warehouse if the parts have the same characteristics:

  • Discs — size and serial number;
  • CPUs — name;
  • RAM — size and serial number;
  • RAID controllers — name.

Managing server components

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